Diplomatic Rank Guide
What is the Diplomatic Division?
The Diplomatic Division is the 14th Non-Elective Division in HIA. Members are expected to:
The Diplomatic Division has 9 ranks, and you must complete the division task to be promoted from Special Ambassador to the BOE Division.
Link to the Diplomatic Task: https://bit.ly/DiploTask
- Help maintain positive relations with other agencies through Diplomatic tasks.
- Attend ExR events to strengthen relationships and act as role models.
The Diplomatic Division has 9 ranks, and you must complete the division task to be promoted from Special Ambassador to the BOE Division.
Link to the Diplomatic Task: https://bit.ly/DiploTask
What are my duties/perks as a Diplomatic Member?
As a diplomatic member, you can now do the following:
As a Diplomatic member, your duty is to:
It is important that when attending events, you always follow and enforce the Code of Conduct.
- Promote up to Trial MOD.
- Enforce Disciplinary Actions with the approval of a BOE+ member.
- Approve Disciplinaries of anyone ranked PS - MOD.
- Receive a promotion every 12 hours.
As a Diplomatic member, your duty is to:
- Maintain positive relations with External Agencies.
- Attend ExR events to strengthen relationships and act as role models.
It is important that when attending events, you always follow and enforce the Code of Conduct.
How do I handle External Complaints?
As a Diplomatic member, you should NEVER handle external complaints yourself.
If an external member submits a complaint:
Legal Diplomat - roligadenstora
Our Legal Diplomat is in charge of dealing with all staff and other complaints coming from foreign organisations. They are also in charge of handling sensitive and classified matters.
You can find the External Complaints form here: bit.ly/ExRComp
If someone from an External Agency wishes to submit a complaint on someone from HIA, please send them this link to the client: bit|ly/ExRComp
If an external member submits a complaint:
- Make sure they have valid evidence (e.g., full desktop screenshots, visible date/time stamps, visible profile, full chat history).
- Get a brief description of the incident.
- Forward it to the Legal Diplomat or any ExRiC if the position is vacant.
Legal Diplomat - roligadenstora
Our Legal Diplomat is in charge of dealing with all staff and other complaints coming from foreign organisations. They are also in charge of handling sensitive and classified matters.
You can find the External Complaints form here: bit.ly/ExRComp
If someone from an External Agency wishes to submit a complaint on someone from HIA, please send them this link to the client: bit|ly/ExRComp
What is the Expected Conduct when visiting other agencies?
What is the expected conduct when visiting other agencies?
You may also read the External Agencies Guide for more information.
- ALWAYS follow the Code of Conduct and the rules of the agency you’re visiting.
- Avoid controversial topics and sensitive topics. (e.g. politics, religion).
- Do NOT troll, raid, scam, or degrade others or be affiliated with such activity towards any agency or user in any form.
- NO Poaching, do not advertise HIA or recruit members while at another agency.
- If you are unsure about your actions, contact Diplomatic Leadership or an ExR member.
You may also read the External Agencies Guide for more information.
What is the Diplomatic Task?
The purpose of this task is to give all Diplomatic Division members the ability to learn about other agencies and understand why our relations with them are so important.
The task has TWO sections and must be completed to be eligible to pass, with at least 21/28.
Section 1:
Section 2: You may choose ONE of these to complete
You can assess your diplomatic task here: https://bit.ly/DiploTask.
The task has TWO sections and must be completed to be eligible to pass, with at least 21/28.
Section 1:
- Consists of multiple-choice questions and some scenario questions.
Section 2: You may choose ONE of these to complete
- Interview a member from another agency.
- Conduct an Agency Report on another agency.
- Interview a HIA ExR member and visit another agency together.
You can assess your diplomatic task here: https://bit.ly/DiploTask.
Where can I visit to conduct my interview or report?
You may visit one of the following agencies:
- Interpol (INT)
- United Nations (UN)
- United States Defence Force (USDF)
- Secret Service (SS)
- Ministry of Magic (MoM)
- Federal Investigation Services (FiS)
- Central Defence Agency (CDA)
You may also choose to complete an agency report. If you decide to do this option, you can use the helpful document template available here: https://bit.ly/40bNUbx.
- Interpol (INT)
- United Nations (UN)
- United States Defence Force (USDF)
- Secret Service (SS)
- Ministry of Magic (MoM)
- Federal Investigation Services (FiS)
- Central Defence Agency (CDA)
You may also choose to complete an agency report. If you decide to do this option, you can use the helpful document template available here: https://bit.ly/40bNUbx.
Which agencies provide tours for the Diplomatic Task?
Agencies that provide tours for the Diplomatic Task:
- United Nations (UN) – you must request a tour via their website.
- Central Defence Agency (CDA)
- Federal Investigation Services (FiS)
- Ministry of Magic (MoM) – you must contact an EA member to complete a tour.
Who do I interview and what do I say?
HIA External Relations (ExR) Interview -
This will help you gain a broad understanding of what the team does within our own agency and how we build strong relationships with other agencies.
Example Questions:
Please remain respectful and do not spam or pester the ExR team for an interview!
Agency Interview -
This will help you understand what other agencies do, their roles and responsibilities, how they operate on a daily basis, and how we can strengthen our relationship with them through the interview.
This will help you gain a broad understanding of what the team does within our own agency and how we build strong relationships with other agencies.
- Tag @ExR Delegate and @ExR Diplomat in #requests channel on HIA’s Discord, or politely whisper to them to ask if they’re available.
- Prepare at least four questions to understand ExR’s role and why strong relationships with other agencies are essential to HIA.
- After the interview, visit a listed agency with the ExR member and take a screenshot (the ExR member must be visible).
- Have a chat and greet the members of the agency you visited to see how they are doing!
Example Questions:
- What is the difference between the Delegate Wing and the Community Wing?
- What is the External Relations SU?
- Which External Agencies do you work with on events?
- Why is strengthening bonds between External Agencies and HIA important?
Please remain respectful and do not spam or pester the ExR team for an interview!
Agency Interview -
This will help you understand what other agencies do, their roles and responsibilities, how they operate on a daily basis, and how we can strengthen our relationship with them through the interview.
- Visit a listed agency.
- Ask about their pay system, rank structure, SUs, or events.
- Approach any member within their agency, it doesn’t have to specifically be their own ExR team!
- Remain professional and respectful, and take notes.
- Do NOT forget to take screenshots.
- How does the pay system work?
- How often does pay occur?
- What is the agency's rank structure / Do they have a rank list?
- How many Special Units do they have?
- Do they have any future events coming up?
- What makes their agency unique?
Who are our current allies?
To see if we have any current ongoing alliances, please direct yourself to the following page: Diplomacy.
If you have any queries regarding alliances, please reach out to an ExR member.
If you have any queries regarding alliances, please reach out to an ExR member.
What is the Difference between the Diplomatic Division and ExR?
Whilst both the division and the Special Unit share many similarities, there are some differences and boundaries that set them apart.
Diplomatic Division
External Relations SU
In short, Diplomatic Division members attend and represent HIA at events, while ExR members formally manage relationships with external agencies.
Diplomatic Division
- Maintains positive relations with other agencies through Diplomatic tasks.
- Attend ExR Events and act as a role model.
- Does not hold ExR authority or responsibilities.
External Relations SU
- Conducts tours for foreign organisation members.
- Creates and manages collaborative events.
- Handles foreign complaints (Legal Diplomat or ExRiCs only).
- They are responsible for formally reaching out to external agencies and working with or assisting them.
In short, Diplomatic Division members attend and represent HIA at events, while ExR members formally manage relationships with external agencies.
What does our Recognition Agreement with USDF mean?
HIA and USDF have made an agreement that, in terms, means the following:
- Whilst on the grounds of each other's premises, members must treat one another with utmost respect and follow the rules and regulations at all times.
- ExR (HIA) and OISA (USDF) maintain regular diplomatic communication.
- Members are permitted to enter each other's bases if they meet the required criteria:
- HIA: Assistant Leaders 5iC+ or members of ExR
- USDF: Commissioned Officers O1+ or members of OISA
- HIA must NEVER hire anyone on USDF's Never Rehire or Executively Discharged lists.
- USDF must NEVER hire anyone on HIA's National Punishment list.
If you have any questions about the Diplomatic Guide please contact the respective leaders or a member of the CoS Team.